A checklist will help ensure that a pharmacy location has the right systems in place to comply with regulatory as well as health and safety standards. Combined the Pharmacy Inspection Checklist with the Merchandising Checklist and Loss Prevention Checklist to create a thorough pharmacy retail audit program.

Some of the information below comes from the office of the professional of New York State and is included here in case the information is moved or removed from their website.

Notes to Compliantia users:

  1. Checklists can easily be imported into your Compliantia account using the Excel™ upload method.  You may also add a point value, best practice photos and attachments (e.g PPE materials) to each item.
  2. Items that are not applicable can be marked “n/a” during the visit.  If so, they will not be counted towards the final score.

Premises

  1. Registered area not less than 300 square feet
  2. Compounding area not less than 100 square feet
  3. Compounding area has both hot and cold running water
  4. Compounding area is clean and free from clutter
  5. Registered name of owner on exterior of premises
  6. Heat and air conditioning available and working
  7. Adequate lighting
  8. Exterior sign indicates that there is a pharmacy department within
  9. Hours of operation for pharmacy department are posted

Patients

  1. Patient waiting area is clean with adequate seating
  2. Patient consultation area is clean and offers adequate privacy
  3. Literature dispensers in patient area are neat, stocked, and free from non-relevant materials
  4. All patient paperwork/data is securely stored
  5. Pharmacy adheres to legal patient confidentiality requirements
  6. Prescriptions are verified and dispensed according to regulatory standards
  7. Every patient is offered a medication consultation
  8. Limited English Proficiency Sign present “Point to your language. Language assistance will be provided at no cost to you.”

Security

  1. Solid doors with magnetic door contacts
  2. Presence of a working alarmed security system that provides an auxiliary source of power and signals (flashing lights, audible alarms and silent alarms)
  3. All employees have a unique alarm code
  4. All doors/windows in the pharmacy area are reinforced
  5. Working security cameras at the entrance to the pharmacy and at the pharmacy area
  6. Pharmacy department is separately alarmed and secured from the rest of the establishment
  7. Sensors for motion /breaking glass and/or vibration in the pharmacy

Equipment

  1. Weighing devise sensitive to 6mg
  2. Metric weights (if needed)
  3. Devices capable of measuring volumes from 0.1 ml to 500ml
  4. Mortar and pestle
  5. Refrigerator for drug storage
  6. Thermometer in refrigerator (temperature between 2-8°C; 36-46°F)
  7. Secured area for narcotics
  8. Disposal equipment and designated area for medication and sharps

References

  1. Copies of or access to laws, rules and regulations governing the practice of pharmacy in that state/region.
  2. Reference resources necessary to carry on the practice of pharmacy

Employees

  1. Background checks for all pharmacy employees are completed before the employee’s first shift
  2. Pharmacy employees’ education/certificates are up-to-date and displayed when necessary
  3. Pharmacy employees adhere to dress code

Additional Items

  1. Sample prescription label showing FULL Corporate name and address
  2. License and registration of the supervising pharmacist
  3. “Drug Retail Price List Available Upon Request” Sign
  4. Medication is regularly rotated and expiry dates checked

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

w

Connecting to %s