Loss Prevention Checklist

Loss prevention is a very real challenge for retailers. Shrinkage is a problem that costs retailers billions of dollars every year due to external theft, internal theft, and administrative errors. Regularly using a Loss Prevention Checklist across your locations ensures compliance with policy, reinforces training, and demonstrates loss prevention is a priority for your business.   

Use this sample Loss Prevention Checklist as a guide to minimize theft, fraud, vandalism, waste, and error.

Physical Security

  1. What was the date of the last LP audit?
  2. Does location have a key control log for all business keys?
  3. Location changes locks when a key is lost or stolen?
  4. The location has a functioning alarm system?
  5. Each associate has their own alarm code?
  6. Location does not allow non-associates in the store outside of operating hours?
  7. Non-associates are not allowed in offices or stock areas?
  8. Register (POS) keys are kept in a sealed and secured location?
  9. Associates have individual ID’s and Passcodes to the POS?
  10. Only Managers/Supervisors can conduct “high risk” transactions on the POS?
  11. Does the location change passcodes at scheduled intervals?
  12. Is there a camera covering every POS station?
  13. How many security cameras are offline or down?
  14. Does the loading or delivery area have a working camera?
  15. Are public washrooms monitored and “no merchandise allowed beyond this point” signs in place?

Cash Handling

  1. Record amount in the cash float?
  2. Location conducts cash register audits at scheduled intervals?
  3. Does location have shortages/overages throughout the month?
  4. There is a shortage/overage log for each register?
  5. Does a location manager audit paperwork at regular intervals?
  6. Monthly POS activity of each associate is reviewed?
  7. Location does not allow phones at the POS or Workstations?
  8. Shift sales by associate are monitored?
  9. Location has a camera/recording system over POS?
  10. Is POS/workstation always within view of staff?
  11. Are cash drops being done throughout the day as needed?
  12. What was the date of the last safe check?
  13. The location has a camera/recording system in the stock area?

Product

  1. Are high theft items merchandised appropriately?
  2. Are showcases operational and secured?
  3. Does every item have a hang tag or barcode?
  4. Merchandise has a security tag system in place?
  5. Location conducts regular inventory counts?
  6. What was the date of the last inventory audit?
  7. All delivered product is matched to invoice or packing slips?
  8. Is all damaged or defective product kept in a single location?
  9. Damage or defective product disposal is tracked and reviewed?

Staff

  1. Location promotes the business abuse line and open door policy?
  2. The location has the local non-emergency phone number posted?
  3. Written policies for loss prevention are present?
  4. Location has regular discussions on loss prevention?
  5. What was the date of the last LP training session?
  6. Location conducts criminal background checks on new associates?
  7. A written code of conduct is issued to each associate?
  8. Staff understands the refund policy?
  9. Are staff voiding their own transactions?
  10. Staff are restricted from performing self or family purchases?
  11. Staff greet customers upon entry?
  12. Do staff understand how to handle damaged or defective products?

More ways to improve your loss prevention standards and lower shrink:

Compliantia - Loss Prevention Guide - Post - v2-02

Compliant IA is the leading inspection platform running on smartphones, tablets, and laptops. Field teams and stores use the app to complete inspections at store-level, take photos, and assign tasks with automated reminders. Head office ensures programs are deployed on time, in full, everywhere.


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